TradepilotUSA Business Operations Suite
Manual Receipt Management Is Costing You Time and Money
Paper receipts tracked manually are consistently inaccurate, time-consuming, and useless at tax time. TradepilotUSA's OCR automates the entire process.
Paper Receipts in a Shoebox Is Not an Expense Tracking System
Most contractors handle receipts in one of three ways: save them in a shoebox for the accountant, throw them away, or take a photo and never organize it. All three approaches fail at month-end and tax season. TradepilotUSA receipt OCR extracts data from photos automatically and organizes expenses by vendor, job, and category from the moment of capture.
The Problems This Solves
Paper receipts from supply runs are lost, water damaged, or simply forgotten before they can be entered anywhere
Manual receipt data entry at month-end takes hours and introduces errors from illegible handwriting
No real-time view of business expenses means surprises at tax time and poor cash flow management
Tools Built for the Work
Mobile Receipt Capture
Photograph any receipt from any smartphone — upload in seconds.
Automatic Data Extraction
Vendor name, items, and totals extracted without any manual typing.
Automatic Categorization
Expenses sorted by vendor and category automatically.
Job Linking
Link any receipt to a specific job for cost tracking per project.
Real-Time Expense Dashboard
Total expenses by vendor and category — always current.
Tax-Ready Export
Export organized expense data for your accountant at any time.
How It Works
Take Photo at Point of Purchase
Photograph receipt before leaving the supply house — captured immediately.
OCR Extracts Data
Items, vendor, and total extracted — categorized and added to your expense dashboard.
Access Anytime
Real-time expense view, job-level costs, and tax export available at any time.
What You Gain
Frequently Asked Questions
Does it work on crumpled or hard-to-read receipts?
OCR works best on clearly photographed receipts — flat and well-lit gives the best extraction results.
Can I upload multiple receipts from one supply run?
Yes. Upload as many receipts per session as needed — each creates a separate expense record.
Can I assign receipts to jobs after uploading?
Yes. Receipts can be linked to jobs at any time — including retroactively after job completion.
Does my accountant need access to TradepilotUSA?
Not necessarily — export expense data as CSV and provide it to your accountant in their preferred format.
Stop Managing Receipts by Hand — Start Capturing Them Automatically
TradepilotUSA receipt OCR — photo-to-expense-record in seconds, organized automatically.
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