TradepilotUSA Business Operations Suite
Losing Money on Material Costs You Can't Track
Untracked material costs mean underpriced jobs and shrinking margins. TradepilotUSA's receipt OCR captures every cost automatically.
The Materials You Can't Track Are the Margin You're Losing
For most contractors, materials represent 30–60% of job costs. When material receipts aren't captured accurately — left in the truck, forgotten at the supply house, or just not entered anywhere — those costs disappear from your records while your revenue doesn't. TradepilotUSA's receipt OCR closes that gap automatically.
The Problems This Solves
Supply runs during a job are never fully documented — costs are estimated rather than captured
Material receipts from multiple supply trips make manual data entry impractical mid-job
Without accurate material costs per job, pricing is based on gut feel rather than actual margin data
Tools Built for the Work
Mobile Receipt Capture
Photograph any receipt from your phone — costs extracted instantly, no typing.
Automatic Item Extraction
OCR reads vendor name, items, quantities, and total automatically.
Job-Level Cost Tracking
Link each receipt to a specific job — total costs accumulate per project.
Materials Catalog
Frequently purchased items build into a searchable catalog across all jobs.
Vendor Spend Analysis
See total spend per vendor across any time period.
Tax-Ready Export
Export all expenses organized by vendor, job, and category.
How It Works
Photograph Receipt at Supply House
Take a photo before leaving — data captured before you forget.
OCR Extracts Data
Items, vendor, and total extracted automatically — no manual entry.
Cost Linked to Job
Receipt linked to active job — profitability updated immediately.
What You Gain
Frequently Asked Questions
Can I upload receipts after the job is finished if I forgot during?
Yes. Receipts can be uploaded any time and linked retroactively to completed job records.
What if the receipt photo is blurry or partially obscured?
Receipt OCR works best on clear photos — retake if the image is unclear. Manual entry is available as backup.
Can I see which material categories are eating the most margin?
Yes. Materials catalog shows spend by category — identify where costs are highest.
Can I use this for non-material business expenses too?
Yes. Any business expense receipt — fuel, tools, equipment — can be uploaded and categorized.
Stop Estimating Material Costs — Start Capturing Them
TradepilotUSA receipt OCR — every material cost captured automatically from a phone photo.
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