TradepilotUSA Business Operations Suite
Business Software for Restoration Companies
Track restoration leads, manage insurance jobs, coordinate subcontractors, and invoice customers and carriers from one connected system.
Restoration Businesses Move Fast — Your System Must Keep Up
Water, fire, and mold restoration companies handle urgent jobs with insurance carriers, multiple subcontractors, and time-sensitive documentation. TradepilotUSA gives restoration companies a CRM for lead intake, an order management system for job coordination, and an invoicing layer for carrier and customer billing.
The Problems This Solves
Emergency restoration calls arrive with no organized system to document scope, carrier info, and job timeline
Subcontractor work on multi-trade restoration jobs is tracked informally and invoiced inconsistently
Insurance carrier invoicing requires detailed documentation that takes hours to compile manually
Tools Built for the Work
Emergency Lead Intake
Log restoration calls immediately with property details, damage type, and carrier info.
Insurance Job Tracking
Track claim numbers, adjusters, approved scopes, and billing milestones per job.
Subcontractor Management
Coordinate demo, drying, and rebuild subs through the partner portal.
Detailed Invoicing
Create itemized invoices for carriers with line-item cost documentation and supporting notes.
Material and Equipment Receipt Tracking
Capture restoration equipment and material receipts for accurate job documentation.
Customer Communication Log
Document every customer and adjuster interaction in the job record.
How It Works
Emergency Call Logged
Job enters CRM with loss type, property, carrier, and adjuster details from the first call.
Subs Coordinated, Costs Tracked
Subcontractors submit work, receipts are uploaded — full documentation as the job progresses.
Carrier Invoice Submitted
Send detailed invoice with full cost documentation — payment tracked until received.
What You Gain
Frequently Asked Questions
Can I track insurance carrier details on each job?
Yes. CRM records support custom fields for carrier name, claim number, adjuster contact, and approval status.
How do I handle multi-phase restoration jobs?
Create job orders for each phase — demo, dry-out, rebuild — with separate subcontractor assignments.
Does it support detailed line-item carrier invoices?
Yes. TradepilotUSA invoices support full line-item detail with notes for any billing documentation requirement.
Can I track emergency equipment deployed on a job?
Yes. Upload equipment rental or purchase receipts to log costs per job.
Document Every Restoration Job From First Call to Final Invoice
TradepilotUSA connects restoration lead intake, subcontractor management, and detailed carrier invoicing.
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